SharePoint document and list item workflows are an excellent way to automate repeatable business processes with SharePoint 2013. Workflows allow users to create a model of how a business process should be carried out, and then to automate and audit that business process. There are several different ways to create SharePoint Workflow. The easiest way to create workflows on a document or list item is the out of the box one;if your business process is too complex for these then you can create complex workflows in SharePoint designer or Visual Studio.
Consistency always plays a vital role to managing sites and subsites in SharePoint. One of the best improvements in SharePoint 2013 was the expanded managed metadata servcie. Now the best practice to managing cross site collection navigation is to use the Managed Term Store as your global navigation tool. Global navigation brings ease to SharePoint Administrators and Users. Instead of changing the tool bar or in every single page it’s better to change it in one page and automatically it will change in all of them.
With the tremendous increase in knowledge sharing and management in the businesses world, the need for central information repositories and real time communication can be a confusing landscape. SharePoint has proved itself to be one of the best collaboration platform and is probably already in your IT environment. If you have access to SharePoint, I think the Enterprise Wiki is the quickest way to share information and resources without a high cost of overhead or central management. Many people uses wiki pages to upload and share links to their formal documents and files; others use wiki pages to fill out tactical work knowledge and update office FAQs without a central authority. Continue reading “How to Create an Enterprise Wiki in SharePoint 2013”
Minimize storage consumption in SharePoint
One of the biggest rising issues in the information technology world is the exponential growth of user driven data demands. Due to the boom in technology the need for memory has consistently increased exponential and shows no signs of slowing. Both small and large organizations are seeing their users consume data storage space as fast as it can be allocated. This results in large costs of both the allocation and management of the data. Auditing becomes a nightmare, as many versions of each object get saved. Companies are spending millions on the data storage and these numbers will grow as time passes and with the growth in business.
It’s a big challenge for administrators to equally allot memory space to each user, as the more space they allocate, the more space users’ demand. There are, however, other options an organization can take to minimize the memory consumption instead of buying more memory space.
Turbo Boost Your SharePoint Adoption
As more and more companies move their intellectual knowledge towards SharePoint we are see a growing SharePoint adoption problem. SharePoint gets set up, files get moved over, communications and user accounts are sent out, and yet people continue to use SharePoint like a network drive. Part of the problem is email. Users like email; the interface is familiar and people are used to organizing and searching for their information in email. When SharePoint is implemented many people will download documents from SharePoint into the email attachments and then communicate around those documents through email. The document is now out of SharePoint and all versioning and security is lost.